Processing of personal data when you contact us by filling in our form
You can read below how we process your personal data and about your rights. The General Data Protection Regulation (GDPR) and other rules govern how we process personal data.
What sort of personal information do we collect?
When you contact us by filling in our form on bolagsverket.se, you can choose whether you would like a reply from us.
If you tick the box to indicate that you would like a reply, we collect your
- name (if you choose to fill it in)
- email address.
We do not process your personal data if you do not tick the reply box.
Why do we collect your personal data?
The reason is to enable us to reply to you in connection with what you wrote on the form.
We also process your personal data to ensure that our systems function well and that your data is processed in a secure way.
Do you have to give us your personal information?
No. Filling in your name and email address is optional but we need to use personal information if you would like us to reply to you.
On what legal basis are we permitted to process your personal information?
We are permitted to process your personal information because you give us your consent when you fill in the form and tick the box for consent and that you would like a reply.
You may withdraw your consent at any time. You can do this by talking to us or writing to us and notifying us that you no longer give us consent to use your personal information.
We will still be able to process the personal data you gave us for the purpose you gave consent to earlier, but we will not perform new processing activities on your personal information.
Who has access to the data we have about you?
Employees at the Swedish Companies Registration Office (Bolagsverket) can see your information when they are dealing with your question or comment.
We are a government agency and we adhere to the Swedish principle of public access to official documents. This means that we may make available all of the information concerning matters filed with us, if someone asks us to. We always do a confidentiality assessment before we share the information but the majority of the information we hold is not confidential.
How long do we keep data?
Bolagsverket will keep your personal data until we have replied to you and then we will delete it. However, we cannot always delete data. A lot of information is kept for archiving purposes because we are a government agency and are required to do so.
Find out which personal data we have about you
You can find out which personal information Bolagsverket have about you in our register. There are two ways of doing it:
Correcting personal data
You can request that we correct personal data if there are errors. You can do this by contacting us and asking us to change the information. Tell us what is wrong and how it should be corrected.
Restricting the processing of your data
You can request the restriction of the processing of your personal data. You can do this by contacting us and asking us to restrict our use of your data. Tell us how you do not want your data to be used.
We can restrict the processing of your data in these situations:
- There is an investigation ongoing into whether personal data needs to be corrected.
- The processing is unlawful but you would prefer us to restrict processing instead of deleting your data.
- We no longer need your data but you would prefer us to keep it for the establishment, exercise or defence of legal claims.
Deleting personal data
You can request that we delete your information. You can do this by contacting us and asking us to delete it. Tell us which information you would like us to delete and why.
We can delete your personal data in the following situations:
- The personal data is no longer necessary for the purpose we collected it for.
- You withdraw your consent for us to process your data (only applies in cases where you have given consent).
- You object to our processing of your personal data and it is no longer necessary for us to continue to process it.
- Processing the data is unlawful.
- Deletion of data is necessary in order to comply with our legal obligations.
We cannot delete your personal data in the following situations:
- It is necessary for us to process the data in order to comply with our legal obligations.
- It is necessary for us to archive the data.
- The personal data is necessary in order to exercise the right of freedom of expression and information.
- The personal data is necessary for the establishment, exercise or defence of legal claims.
You can request that we give you a copy of the personal data we have about you in a machine-readable format so that you can send on the information elsewhere – known as data portability. You can do this by contacting us and asking us to give you the information.
We will still hold your data after you have received your copy.
Contact our Data Protection Officer
Any written communication with Bolagsverket becomes a public record and is archived. Anything that you write can be made public, once a confidentiality assessment has been done, in accordance with the Swedish principle of public access to official documents.
File a complaint with the Swedish Authority for Privacy Protection
If you feel that we are using your personal information in a way that does not follow the rules set out in the GDPR, you can file a complaint with the Swedish Authority for Privacy Protection. They will assess whether to take up your case and will inform you within three months whether or not they will take up your case.