Processing of personal data when you use Find company information
You can read below how we process your personal data and about your rights. The General Data Protection Regulation (GDPR) and other rules govern how we process personal data.
What sort of personal information do we collect?
We collect your
- registration number or personal identity number
- phone number
- email address
- card number
- IP address
- order number.
Why do we collect your personal data?
The reason is to enable us to process your order and your payments to Bolagsverket.
We also process your personal data to ensure that our systems function well and that your data is processed in a secure way.
Do you have to give us your personal information?
No. Placing an order is optional, but we must have your personal information to process your order.
On what legal basis are we permitted to process your personal information?
We are permitted to process your personal information because we need it to process your order.
Who has access to the data we have about you?
Employees at the Swedish Companies Registration Office (Bolagsverket) can see your information when they are processing your order.
We are a government agency and we adhere to the Swedish principle of public access to official documents. This means that we may make available all of the information concerning matters filed with us, if someone asks us to. We always do a confidentiality assessment before we share the information but the majority of the information we hold is not confidential.
How long do we keep data?
We process the data for as long as it is necessary for the purpose. In our registers we have special purging rules. Public documents may be archived for archiving purposes.
Find out which personal data we have about you
You can find out which personal information Bolagsverket have about you in our register. There are two ways of doing it:
Correcting personal data
You can request that we correct personal data if there are errors. You can do this by contacting us and asking us to change the information. Tell us what is wrong and how it should be corrected.
Restricting the processing of your data
You can request the restriction of the processing of your personal data. You can do this by contacting us and asking us to restrict our use of your data. Tell us how you do not want your data to be used.
We can restrict the processing of your data in these situations:
- There is an investigation ongoing into whether personal data needs to be corrected.
- The processing is unlawful but you would prefer us to restrict processing instead of deleting your data.
- We no longer need your data but you would prefer us to keep it for the establishment, exercise or defence of legal claims.
Deleting personal data
You can request that we delete your information. You can do this by contacting us and asking us to delete it. Tell us which information you would like us to delete and why.
We can delete your personal data in the following situations:
- The personal data is no longer necessary for the purpose we collected it for.
- You withdraw your consent for us to process your data (only applies in cases where you have given consent).
- You object to our processing of your personal data and it is no longer necessary for us to continue to process it.
- Processing the data is unlawful.
- Deletion of data is necessary in order to comply with our legal obligations.
We cannot delete your personal data in the following situations:
- It is necessary for us to process the data in order to comply with our legal obligations.
- It is necessary for us to archive the data.
- The personal data is necessary in order to exercise the right of freedom of expression and information.
- The personal data is necessary for the establishment, exercise or defence of legal claims.
You can request that we give you a copy of the personal data we have about you in a machine-readable format so that you can send on the information elsewhere – known as data portability. You can do this by contacting us and asking us to give you the information.
We will still hold your data after you have received your copy.
Ask us to stop processing your personal data
You can request that we stop process your personal data. You can do this by contacting us and describing the reasons why you want us to stop doing that. We decide if the reasons you have given are more important than our need to process the data.
Contact our Data Protection Officer
Any written communication with Bolagsverket becomes a public record and is archived. Anything that you write can be made public, once a confidentiality assessment has been done, in accordance with the Swedish principle of public access to official documents.
File a complaint with the Swedish Authority for Privacy Protection
If you feel that we are using your personal information in a way that does not follow the rules set out in the GDPR, you can file a complaint with the Swedish Authority for Privacy Protection. They will assess whether to take up your case and will inform you within three months whether or not they will take up your case.